Ron Tough Yachting Foundation Privacy Policy
Ron Tough Yachting Foundation recognises that privacy is important and that individuals have a right to control their personal information and takes this seriously.
Unless an individual gives Ron Tough Yachting Foundation consent to act otherwise, the following Privacy Policy governs how Ron Tough Yachting Foundation collects, uses, discloses, stores, and enables access and correction of personal information of individuals.
By providing your personal information directly to Ron Tough Yachting Foundation you consent to its use, storage and disclosure in accordance with this Privacy Policy.
What kind of personal and sensitive information does Ron Tough Yachting Foundation collect and hold
Personal Information
“Personal Information” is information or an opinion (including information or an opinion forming part of a database), whether true or not, and whether recorded in a material form or not, about an individual whose identity is reasonable apparent, or can reasonably be ascertained, from the information or opinion.
Information will be collected as reasonably necessary for Ron Tough Yachting Foundation’s functions and activities. Such information will vary depending on the circumstances in and purposes for which the information was collected. It may include, but is not limited to, the following:
• Contact details (name, email, postal address, phone number);
• Date of birth;
• Gender;
• Insurance details;
• Communication history with Ron Tough Yachting Foundation;
• Next of Kin;
We will not ask you for:
• Credit card details;
• Driver’s licence number;
• Employment history; or
• Qualifications and accreditation;
How does Ron Tough Yachting Foundation collect and hold personal information may be collected when you:
1. Become a member of a sailing club, enrol as a student at an accredited Training Centre, or join any other body which is a member of or affiliated with Ron Tough Yachting Foundation;
2. Subscribe to any publication of Ron Tough Yachting Foundation or a Ron Tough Yachting Foundation affiliate, including electronic publications;
3. Are selected or nominated for representation in an Australian or other representative Sailing team;
4. Provide details to Ron Tough Yachting Foundation or a Ron Tough Yachting Foundation affiliated organisation in an application, consent form, entry form, survey, feedback form or incident report;
5. Enter personal information into, or agree to having your personal information entered into, one of Ron Tough Yachting Foundation’s online systems or databases or by completing a form at a Ron Tough Yachting Foundation activation site;
6. Access the Ron Tough Yachting Foundation website or a website of a Ron Tough Yachting Foundation affiliate;
7. Contact Ron Tough Yachting Foundation via email, telephone, fax or mail or engage with Ron Tough Yachting Foundation social media;
8. Participate in any program, activity, competition or event run by Ron Tough Yachting Foundation or a Ron Tough Yachting Foundation affiliate;
9. Purchase tickets to a Sailing or sporting event from Ron Tough Yachting Foundation or an authorised agent;
10. Purchase merchandise, products or services from Ron Tough Yachting Foundation or an authorised agent or licensee;
11. Are elected or appointed to the Board or a committee of Ron Tough Yachting Foundation, an Ron Tough Yachting Foundation affiliate, clubs and classes; or
12. Apply for employment or volunteer position with Ron Tough Yachting Foundation or an Ron Tough Yachting Foundation affiliate.
13. Apply for a grant or other financial assistance.
Personal information may also be collected where Ron Tough Yachting Foundation is required to do so by law (for education, child protection, work health and safety laws, charitable collections, medical treatment or other legislation in Australia). By not providing requested information and asking to not be identified, you may jeopardise your ability to participate in programs or competitions or apply for employment or volunteer positions with Ron Tough Yachting Foundation or a Ron Tough Yachting Foundation affiliate. If it is impracticable for Ron Tough Yachting Foundation to deal with you as a result of you not providing the requested information or consent, Ron Tough Yachting Foundation may refuse to do so.
Collection from related parties
Ron Tough Yachting Foundation may, in some situations, collect personal information about you from a related party such as the relevant Ron Tough Yachting Foundation affiliate or your local Sailing Club.
Collection from third parties
In some circumstances, Ron Tough Yachting Foundation collects information from other third parties that Ron Tough Yachting Foundation has a direct relationship with.
Information protection
Ron Tough Yachting Foundation takes reasonable steps to protect personal information from misuse, loss, unauthorised access, modification or disclosure. Some security measures include strict confidentiality requirements of our employees, volunteers, Ron Tough Yachting Foundation affiliates, clubs and service providers, internal policies around the use of personal information, security measures for system access, security measures for protection of the database and security measures for our website.
The purposes for which Ron Tough Yachting Foundation collects, holds, uses and discloses personal information
Use
Ron Tough Yachting Foundation collects personal information in order to carry out its functions, including to provide products and services and enable participation in activities and events of Ron Tough Yachting Foundation, its affiliates and clubs.
Ron Tough Yachting Foundation, and third parties to whom we may disclose personal information in accordance with this Privacy Policy, may collect, hold and use your personal information for the purposes listed below:
• To verify your identity;
• Complete background checks;
• Research, develop, run, administer and market competitions, programs, activities and other events relating to Sailing or other sports;
• Research, develop and market products, services, merchandise and special offers made available by us and third parties including but not limited to our member associations and clubs, other sailing associations or our licensees, suppliers and sponsors;
• Respond to emergency situations involving or requiring medical treatment;
• Administer, manage and provide you with access to the Ron Tough Yachting Foundation website;
• Keep you informed of news and information relating to various Ron Tough Yachting Foundation or Sailing events, activities and opportunities via various mediums.
• To plan programs operated by Ron Tough Yachting Foundation in accordance with special health needs of participants;
• Insurance purposes;
• To administer financial assistance or payment of grants;
• To carry out research to prepare submissions to Government or to plan events and activities; and
• In case of an accident occurring during a program or event, to provide assistance.
Direct Marketing
Ron Tough Yachting Foundation may also use your personal information (other than sensitive information) for promotional and marketing purposes in relation to products, services, activities and events of Ron Tough Yachting Foundation, Sailing clubs and its sponsors or service providers. This may include sending you marketing or promotional materials via email, SMS or post. If you do not wish for your personal information to be used for direct marketing, you may unsubscribe or opt-out from out direct marketing communications via an unsubscribe button or feature available on our emails or through your account on the Ron Tough Yachting Foundation website. If you are having issues with unsubscribing, you can also contact Ron Tough Yachting Foundation via the contact details set out in this policy.
Ron Tough Yachting Foundation Website
When you visit Ron Tough Yachting Foundation website, certain information about your use of the site may be recorded by our systems. This may include the web pages visited and the time and date of their visit. Ron Tough Yachting Foundation uses this information to help analyse and improve the performance of the Ron Tough Yachting Foundation websites. We may also use “cookies” on Ron Tough Yachting Foundation website. Cookies are small text files that assist our website retain user preferences to improve the experience of visiting and using our website. In some cases, the cookies that we use may collect some personal information. You are free to disable cookies on your internet browser to prevent this information being collected; however, you will lose the benefit of the enhanced website experience that the use of cookies may offer.
Ron Tough Yachting Foundation does not take any responsibility for the collection, use disclosure or security of any personal information that you provide to a third-party website.
Disclosure of personal information
Ron Tough Yachting Foundation may disclose your personal information to a range of national and overseas organisations which include, but are not limited to:
• Ron Tough Yachting Foundation affiliates and other organisations involved in Sailing and sporting programs in Australia;
• Our member associations and clubs;
• Companies we engage to carry out functions and activities on Ron Tough Yachting Foundation’s behalf, including direct marketing;
• Our professional advisers, including accountants, auditors and lawyers;
• Our insurers; and
• Relevant sporting bodies
Ron Tough Yachting Foundation may also disclose your personal information (including your name, age, gender, city of residence, Sailing club, personal profile, photographs of you and your results) to the national or overseas media and through our physical and digital applications and publications (including our website, social media, emails and newsletters) that are available for public viewing.
In addition to the above mentioned disclosures, Ron Tough Yachting Foundation may also disclose personal information:
• With your express or implied consent;
• When required or authorised by law;
• To an enforcement body when reasonable necessary; or
• To lessen or prevent a threat to an individual or public health or safety.
Disclosing personal information to overseas recipients In such circumstances where the personal information is disclosed to, hosted or stored by persons, entities or organisations overseas (other than for media purposes), Ron Tough Yachting Foundation will take such steps as reasonable in the circumstances to ensure that those overseas recipients are subject to a law, binding scheme or contract which has the effect of protecting the information in a manner that is similar to the Australian Privacy Principles.
Resolving privacy issues and complaints
Any issues or complaints in relation to the collection, use, disclosure, quality, security of and access to your personal information may be made to the Ron Tough Yachting Foundation using the following contact details:
• Write to: The Chairman, Ron Tough Yachting Foundation, C/- Suite 3, 1st Floor, 30 Hasler Road Herdsman, Western Australia, 6017
• By email to: chairman@rtyf.au providing the requested information and your query.
We will respond to your complaint within a reasonable period and try to resolve your complaint for you. If we are unable to resolve your complaint or you are unhappy with the outcome, you can contact the Office of Australian Information Commissioner via its enquiries line 1300 363 992 or website http://www.oaic.gov.au/ to lodge a complaint.